Data-driven recruiting wins
The best agencies do not rely on gut feeling. They track the numbers that matter and use them to make better decisions every week.
1. Time to fill
How long from job opening to accepted offer? Track this by role type, client, and recruiter. Long time-to-fill often points to sourcing problems, slow feedback from clients, or too many interview rounds.
2. Cost per hire
Add up advertising, tools, recruiter time, and any other costs. Divide by number of hires. If one channel is significantly cheaper with similar quality, shift budget there.
3. Source of hire
Where do your best candidates come from? Job boards, referrals, LinkedIn, your own database? Knowing this helps you invest your sourcing time and money wisely.
4. Offer acceptance rate
If candidates are declining offers, something is broken. Could be compensation, slow processes, or poor candidate experience. A rate below 80% is a red flag worth investigating.
5. Placement retention
Are your placed candidates sticking around? Track 90-day and 6-month retention. High turnover in placements damages client relationships and your reputation. It also suggests something is off in your assessment or matching process.